The Ordre des ingénieurs du Québec (OIQ) ensures the confidentiality of personal information that it collects through technological means.
Any information concerning a natural person which allows the person to be identified, either directly or indirectly, is personal information.
As part of its mission to protect the public and its other activities, the OIQ collects various types of personal information. Some of this information is public and therefore not confidential. For ease of reference, they are nevertheless listed below.
Personal information is retained only as long as necessary for its intended use, or longer if required by law. A retention schedule specifies when personal information may be destroyed.
Personal information collected is used primarily for the following purposes:
Personal information is collected through the following technological means:
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Some personal information collected may be disclosed to or accessed by a third party.
With the person’s consent
Name, gender, membership number, graduation date, occupation and contact information for persons who have consented to receive communications from a financial partner or the Fondation de l’Ordre des ingénieurs du Québec.
For the application of a law or regulation
Information may be provided to a public body, a company or another professional order when necessary to ensure compliance with a law.
For the provision of a service
When necessary to provide the required service, temporary access to certain personal information may be authorized or certain personal information may be disclosed.
Some of these third-party organizations or companies may store personal information disclosed to them outside of Québec.
To ensure the confidentiality of the personal information collected, the OIQ has implemented the following measures:
Restrictions on access
Management of staff, board members and committee members
Technological tools
Management of vendors and suppliers
Any person concerned by personal information may:
● These rights are not absolute; they are subject to legal restrictions, particularly when personal information is held to supervise the practice of the profession.
● Refusal to provide personal information may prevent a request from being processed.
● Consultation of certain information and withdrawal of consent to receive certain communications is done through web portals.
● The exercise of other rights must be requested from :
Me Elie Sawaya
Secrétaire de l’Ordre et Directeur des Affaires juridiques
This policy will be reviewed at least once every three years. Changes to the policy will be published through a notice on the OIQ’s website.
Complaints regarding the application of this policy should be addressed to: [email protected]
Our privacy complaint handling process is available in French, here.
Questions regarding the application of this policy should be addressed to: [email protected]
This policy took effect on July 28, 2023.