The Head Office is divided up into different departments that carry out the OIQ’s mandate and mission, as well as the decisions of the governing bodies.
The Office of the Executive Director carries out the decisions and directions of the Board of Directors and the Executive Committee. It is responsible for coordinating and monitoring the administration of the OIQ’s activities with the support of the department heads who make up the Executive Committee.
The Executive Director participates in planning procedures and ensures that the OIQ’s objectives, strategies, policies, procedures and standards are monitored and applied. He manages the financial and material resources.
The Secretariat and Legal Affairs Department coordinates the meetings of the OIQ’s policy-making bodies and oversees their follow-up activities. It ensures compliance with the OIQ’s rights and obligations under laws and regulations and is responsible for conducting legal activities. It also coordinates the secretarial duties of various committees, including the Governance Committee, the Review Committee and the Disciplinary Council. The Secretariat and Legal Affairs Department is also responsible, by delegation of the President, for access to information and the protection of personal information, the OIQ’s archives and the Unlawful Practice Supervision Department.
The Office of the Syndic ensures that OIQ members comply with the provisions of the Professional Code, the Engineers Act and all associated regulations, particularly the Code of Ethics of Engineers. To do so, it investigates all allegations of professional misconduct and, where necessary, lodges a complaint with the Disciplinary Council to fulfill its mandate of protecting the public. The Office of the Syndic also provides the public and engineers with information and prevention services designed to encourage proper professional conduct by members.
The Professional Development Department encourages members to develop their competencies by implementing tools and awareness-raising, training, and informative activities across Québec. It is responsible for managing the Regional Committees.
The Admissions Department evaluates admissions applications and manages the issuance of permits and registration on the roll. It also assists junior engineers. The Supervision and Professional Inspection Department is responsible for professional inspections and professional liability insurance. It also ensures monitoring and follow-up of the Regulation respecting mandatory continuing education for engineers.
It identifies the problematic aspects of members’ practice in an effort to better equip them.
The Communications Department works to promote the OIQ and its role in protecting the public, as well as engineers’ contributions to society. It helps current and future members understand the OIQ's mission and the responsibilities that come with membership. Furthermore, it advises the other departments in communication-related matters.
The Administration-Finance Department oversees financial planning activities, the treasury, financial controls and general accounting. It also manages the Auxiliary Services, which see to the printing, postal and procurement needs of the Head Office, and administers the rental spaces.
The Human Resources Department handles issues involving human and organizational development in line with the OIQ’s business strategy. Using a partnership model, it helps implement organizational changes and maintains a continuous improvement process to recruit and retain high-level personnel, while developing the competencies and full potential of the OIQ’s employees. To that end, the team assists managers in developing competencies and acts as change management experts.
The Information Technology Department is responsible for solutions and services related to its area of expertise. It implements projects to install and integrate projects, manages the operation of technology services, monitors technological developments and provides consulting services. Additionally, it is in charge of IT and telephone support and office equipment purchasing.